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Examples of Source Citations Following are examples for source citations that are used when submitting information for inclusion to this website. Any data received that is not "sourced" will be treated as unreliable. Marriage certificate. A source citation for a marriage certificate given to the newly married couple should include the following information: type of record, names of the groom and bride, date, name and title of person and who issued the certificate, place of issuance, and name and address of the person who has possession of the certificate. Example: Original marriage certificate of John Jones and Mary Smith, 19 October 1888, by Richard W. Black, M.G., Jonesborough, Tenn., in possession of Mary Louise Jones, 450 Oak Street, Anytown, MO 64000. Citations for wedding invitations and marriage announcements should be in a similar format, including the type of record, names of the groom and bride, date and place of the marriage, and name and address of the person who has possession of the item. Diary/journal. A source citation for a diary or journal should include the following information: type of record or title, name of the writer, inclusive dates of the writings, page number, and name and address of the person who possesses the diary or journal. Examples: Journal of Elizabeth Jane Dean, 15 Feb. 1868-24 Oct. 1896, p. 36; in possession of Sharon Murphy, 234 Elm Street, Anytown, MO 64000. “Elizabeth Jane Dean's Book,” 15 Feb. 1868-24 Oct. 1896, p. 36; in possession of Sharon Murphy, 234 Elm Street, Anytown, MO 64000. Letter. A source citation for a letter should include the following information: type of record, name and address of the writer, name and address of the addressee, date of the letter, name and address of the person who possesses the letter. Example: Letter from John Brown, Jonesborough, Tenn., to Michael Brown, Liberty, Mo., 26 April 1853; in possession of Mary Louise Jones, 450 Oak Street, Anytown, MO 64000. Newspaper clipping. Often a newspaper clipping found with family papers does not include the name of the newspaper, the date of publication, or page and column numbers. A citation for an unidentified newspaper clipping should include the following information: title of the article, that the newspaper and date of publication are unknown, the person with whose papers it was found, and the name and address of the person who currently possesses the clipping or a copy of it. Example: “In Memoriam: Dr. Ephraim Jones,” newspaper and date of publication unknown, in family papers of Dr. Rufus W. Jones, Jonesborough, Tenn., photocopy in possession of Mary Louise Jones, 450 Oak Street, Anytown, MO 64000. Book. A source citation for a book should include the following information: name of the author, title of the book, place of publication, name of the publisher, year of publication, and page number or numbers on which the information is found. Example: Henry C. Peden, Jr., M.A., Quaker Records of Southern Maryland: Births, Deaths, Marriages and Abstracts from the Minutes, 1658-1800 (Westminster, Md.: Family Line Publications, 1992), 5. Book, reprint edition. A source citation for a reprint edition of a book should include the date of the original publication in addition to the publication information for the reprint edition. Example: Clayton Torrence, Virginia Wills and Administrations, 1632-1800 (1930; reprint, Baltimore: Genealogical Publishing Co., 1990), 80. Book, revised edition. A citation for a revised edition of a book should indicate that or give the edition number if there is one. Examples: Thornton W. Mitchell, North Carolina Wills: A Testator Index, 1665-1900, rev. ed. (Baltimore: Genealogical Publishing Co., 1992), 23. Val D. Greenwood, The Researcher's Guide to American Genealogy, 2d ed. (Baltimore: Genealogical Publishing Co., 1990), 140. Book, volume of a multivolume work. A citation for one volume of a multivolume work should include the number of the volume used. Example: Ira A. Glazier and P. William Filby, eds., Germans to American: Lists of Passengers Arriving at U.S. Ports (Wilmington, Del.: Scholarly Resources, 1988), 2:125. Periodical article. A source citation for an article in a periodical should include the following information: author of the article, title of the article, name of the periodical, volume number, date of the issue, and the page number or numbers on which the information is found. Example: Thomas W. Jones, Ph.D., CG, “A Name Switch and a Double Dose of Joneses: Weighing Evidence to Identify Charles R. Jones,” National Genealogical Society Quarterly 84 (March 1996): 15-16. State vital record. A source citation for a certified photocopy of a birth, death, or marriage certificate obtained from a state vital records office should include the following information: type of record and individual(s) to whom it pertains, file or certificate number, and name and location of the office in which it is filed. Example: Death certificate for John Smith, File No. 5202, Iowa Bureau of Vital Records, Des Moines, Iowa. Local vital record. If you obtain a birth or death certificate filed at the local level, your source citation should be for that certificate rather than for the certificate filed at the state level. Example: Birth certificate for Thomas Henry Black, Local File No. 3112, Some County Court, Anytown, Michigan. Vital record in state archives. A source citation for a death certificate obtained from a state archives should give the name and location of the repository. Example: Death certificate for Henry Brown, File No. 1112, North Carolina State Archives, Raleigh, North Carolina. Vital record transcription. If what you receive from a vital records office is a certified transcription of the original certificate, your citation should reflect that fact. Example: Certified transcription of birth certificate for John Edward White, File No. 63059, Tennessee Office of Vital Records, Nashville, Tennessee. Local marriage record. A source citation for a marriage license and certificate obtained from a county office should include the following information: type of record and names of the groom and bride, book and page where it is filed, and name and location of the office in which it is filed. Example: Marriage license and certificate for John Green and Mary White, Some County Marriage Book 12:56, Recorder of Deeds Office, Anytown, Missouri. Local death record. A source citation for a death record filed with a county, town, or city should include the following information: type of record and individual to whom it pertains, book and page where it is filed, and name and location of the office in which it is filed. Example: Death record for Bessie Archer, vol. 1:229, #107, Meigs County Probate Court, Pomeroy, Ohio. Sometimes when you request an early death record, instead of a photocopy of the record, you will receive a transcription of the record certified to be a correct copy. Your source citation should indicate that what you have is a transcription of the death record. Example: Certified transcription of death record for Bessie Archer, vol. 1:229, #107, Meigs County Probate Court, Pomeroy, Ohio. Tombstone inscription. A source citation for a tombstone inscription should include the following information: type of record and person to whom it pertains, and name and location of the cemetery. Example: Tombstone inscription for Hattie E. Anderson, New Market Cemetery, _ mile west of New Market, Missouri. For a large cemetery, you may also want to include plat, block, and lot numbers if you have that information. A source citation for a published tombstone inscription should also include the name of the transcriber, if given, the title of the book, the place of publication, name of the publisher, year of publication, and page number on which the information is found. Example: Tombstone inscription for Hattie E. Anderson, New Market Cemetery, _ mile west of New Market, Missouri, transcribed by Mr. and Mrs. Vaughn Hull, Cemetery Record of Platte County, Missouri, Volume Two (Platte City, Mo.: Platte County Historical Society, 1968), 91. Cemetery burial record. A source citation for a cemetery burial record should include the following information: type of record and person to whom it pertains, book and page where it is recorded, and name and location of the cemetery. Example: Burial record for Jane Doe, Interment Book A:23, City Cemetery, Anytown, Michigan. Obituary. A source citation for an obituary should include the following information: type of article and individual to whom it pertains or title of the article, name of the newspaper, date of publication, and page and column numbers. Examples: Obituary for John Doe, Louisville (Ky.) Courier-Journal, 20 April 1905, p. 12, col. 2. “John Doe Dies,” Louisville (Ky.) Courier-Journal, 20 April 1905, p. 12, col. 2. Recorded will. A source citation for a will recorded in a will book should include the following information: type of record and individual to whom it pertains, book and page where it is recorded, and name and location of the office in which it is recorded. Example: Will of Richard Roe, Some County Will Book C: 418-19, Probate Court, Anytown, Missouri. Probate file. A source citation for a probate file should include the following information: type of record and individual to whom it pertains, file or jacket number, and name and location of the office in which it is filed. Example: Estate of Richard Roe, File No. 448, Some County Probate Court, Anytown, Missouri. A source citation for a document in a probate file should begin with a description of the document. Example: Application for letters of administration, Estate of Richard Roe, File No. 448, Some County Probate Court, Anytown, Missouri. Pension application file. A source citation for a National Archives pension application file should include the following information: name of the veteran (and name of the widow, if she applied for a pension), pension series title, file number, and name and location of the repository. Example: Andrew Stephens and Emily A. Stephens, widow, Civil War Pension Application File WC 495,385, National Archives, Washington, D.C. In this example, “WC” is an abbreviation for “Widow’s Certificate.” It indicates that the widow received a pension based on her husband’s service. This is the number used to locate the file. If only the veteran received a pension, the file is identified by an “SC” or “Soldier’s Certificate” number. Social Security Death Index. A source citation for the online version of the Social Security Death Index should include the name and Social Security number of the person whose record was accessed, the name of the index, the World Wide Web address at which it was found, and the date it was accessed. Example: Willie McAlister, SSN 408-09-2326, online “Social Security Death Index” <http://www.ancestry.com/ssdi/advanced.htm>, (accessed 23 July 1998). Local birth record. A source citation for a birth record filed with a county, town, or city should include the following information: type of record and individual to whom it pertains, book and page where it is filed, and name and location of the office in which it is filed. Example: Birth record for Daniel Archer, vol. 1:81, #1905, Meigs County Probate Court, Pomeroy, Ohio. Sometimes when you request an early birth record, instead of a photocopy of the record, you will receive a transcription of the record certified to be a correct copy. Your source citation should indicate that what you have is a transcription of a birth record. Example: Certified transcription of birth record for Daniel Archer, vol. 1:81, #1905, Meigs County Probate Court, Pomeroy, Ohio. Family Bible record. A source citation for a birth record in a family Bible should include the following information: type of record and individual to whom it pertains, name of the Bible’s original owner, title and publication data from the Bible’s title page, name and address of the current owner, and form in which you have access to the record. Example: Birth record for Susie Jones, John Jones Family Bible, The Holy Bible, Containing the Old and New Testaments, Translated out of the Original Greek (New York: Brace and Co., 1820), owner (1997) George R. Jones, 307 South Street, Anytown, Georgia. Photocopy in possession of the compiler. If you have a transcription of the Bible record, rather than the original or a photocopy of the original, your citation should indicate that and include the transcriber’s name, if known. Church record. A source citation for a church birth or baptism record should include the following information: type of record and individual to whom it pertains, book and page where it is recorded, and name and location of the church or other repository. Example: Baptismal record for Samuel Small, Baptismal Register, page 32, St. John’s Lutheran Church, Anytown, Pennsylvania. Delayed birth certificate. A source citation for a delayed birth certificate filed in a state vital records office should include the following information: type of record and individual to whom it pertains, file number, and name and location of the office in which it is filed. Example: Delayed birth certificate for George Smith, File No. 1104, Bureau of Vital Statistics, Jefferson City, Missouri. Federal population census record. A source citation for a federal population census record should include the following information: name of the head of household, year of census, state, county, town or township when given, page number, and National Archives microfilm publication and roll numbers. Example: John Smith household, 1830 U.S. Census, Missouri, Jackson Co., p. 306, line 22, National Archives Microfilm Publication M19, roll. 73. Beginning with the 1850 census, include the type of census schedule and give dwelling and family numbers, in place of line numbers, to identify the household. Example: John Smith household, 1850 U.S. Census, Missouri, free schedule, Jackson Co., Blue Twp., p. 316, dwelling 610, family 611, National Archives Microfilm Publication M432, roll 402. Beginning with the 1880 census, include Enumeration District (E.D.) and sheet numbers. Example: John Smith household, 1900 U.S. Census, Missouri, population schedule, Jackson County, Blue Twp., E.D. 1, sheet 15, p. 115, dwelling 95, family 97, National Archives Microfilm Publication T623, roll 860. Compiled military service record. A source citation for a compiled military service record should include the following information: name of the soldier, military unit in which he served, title of the compiled military service record series, and name and location of the repository. Example: John Jones, Co. H, 2nd New York Cavalry, Civil War Union Compiled Military Service Records, National Archives, Washington, D.C. Passenger arrival record. A source citation for a passenger arrival record should include the following information: name of the passenger, name of the ship, date of the passenger list, page number, line number, title of the microfilm publication, and National Archives microfilm publication and roll numbers. Example: Gustove Kleine, SS Imperator Passenger Manifest, 17 September 1913, p. 5, line 2; Passenger and Crew Lists of Vessels Arriving at New York, 1897-1942, National Archives Microfilm Publication T715, roll 2179. Naturalization record. A source citation for a naturalization record should include the following information: type of record and individual to whom it pertains, book and page where it is filed, and name and location of the office or repository. Example: Declaration of intention of Samuel White, Declarations of Intention 1:12, Some County Circuit Court, Anytown, Oregon. Deed. A source citation for a deed should include the following information: type of record, name of the grantor (person selling the land), name of the grantee (person buying the land), date of the deed, volume and page where it is recorded, and name and location of the office or repository. Example: Deed from Thomas Jones to Richard Brown, 18 Jan. 1890, Some County Deed Book 13:24-25, Recorder’s Office, Anytown, Missouri. Published record. A source citation for a record published in a book should include the standard information for a book Example of a published baptismal record: Baptismal record for John Henry Roth, F. Edward Wright, Adams County Church Records of the 18th Century (Westminster, Md.: Family Line Publications, 1989), 90. Online record. If your information comes from a record on the World Wide Web, your source citation should include the following additional information: title of online document, source from which it was transcribed or extracted (original records, microfilm of original records, published records, etc.), name of the transcriber or extractor if given, the World Wide Web address at which it was found, date of the online document if given, and date you accessed it. Example of an online birth record: Birth record for Daniel Archer, vol. 1:81, #1905, Meigs County, Ohio, online “Meigs County Births” extracted from microfilm of the original records (FHL film #313460) by Sharon Bickle Rickerson and Merry Anne Pierson, <http://genealogy.org/~baf/vitals/births.html>, no date (accessed 18 July 1997). Marriage license and certification. A source citation for a marriage license and certification should include the following information: type of record and names of the groom and bride, book and page where it is filed, and name and location of the office in which it is filed. Example: Marriage license and certification for John Brown and Mary Jones, Some County Marriage Book 6:57, Recorder of Deeds Office, Anytown, Missouri. Marriage register. A source citation for a marriage recorded in a marriage register should include the following information: type of record and names of the groom and bride, book and page where it is recorded, and name and location of the office in which the register is located. Example: Marriage record for John White and Mary Smith, Some County Marriage Register 2:11, County Clerk, Anytown, Illinois. Marriage bond. A source citation for a marriage bond should include the following information: type of record and names of the groom and bride, book and page numbers or file designation, and name and location of the office or repository. Example: Marriage bond for William Brown and Mary White, Marriage Bond File, Some County Clerk, Anytown, Kentucky. Marriage intention. A source citation for a marriage intention should include the following information: type of record and names of the groom and bride, book and page where it is recorded, and name and location of the office. Marriage intention for George Jones and Elizabeth White, Anytown Marriage Intentions Vol. 1 (1724-1816):10, Town Clerk’s Office, Anytown, Maine. Family Bible record. A source citation for a marriage record in a family Bible should include the following information: type of record and names of the groom and bride, name of the Bible’s original owner, title and publication data from the Bible’s title page, name and address of the current owner, and form in which you have access to the record. Example: Marriage record for Robert Smith and Susie Jones, John Jones Family Bible, The Holy Bible, Containing the Old and New Testaments, Translated out of the Original Greek (New York: Brace and Co., 1820), owner (1997) George R. Jones, 307 South Street, Anytown, Georgia. Photocopy in possession of the compiler. If you have a transcription of the Bible record, rather than the original or a photocopy of the original, your citation should indicate that and include the transcriber’s name, if known. Church marriage record. A source citation for a church marriage record should include the following information: type of record and names of the groom and bride, book and page where it is recorded, name and location of the church, and name and location of the repository if not in the custody of the church. Example: Marriage certificate for Thomas Gregg and Dinah Harlan, Marriage Certificates, p. 61, New Garden Monthly Meeting, Chester County, Pennsylvania, Friends Historical Library, Swarthmore College, Swarthmore, Pennsylvania. Newspaper marriage announcement. A source citation for a marriage announcement published in a newspaper should include the following information: type or title of article, names of the groom and bride, name of the newspaper, date of publication, and page and column numbers. Example: Marriage announcement for Dr. John Pentz and Miss Sally Hoke, York (Pa.) Recorder, 26 November 1800, p. 3, col. 1. Webmaster -
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